Undergraduate Catalog 2012-2013

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Grades

Equating letter grades earned at Georgia College to the following numerical code computes the grade-point average:

A 4 points (Excellent)
B 3 points (Good)
C 2 points (Satisfactory)
D 1 point (Passing)
F 0 points (Failing)
WF 0 points (Withdrew failing)

Each point represents a quality point earned per semester hour credit. Total quality points are determined by multiplying the number of points awarded for the grade in the course by the number of semester hours for the course. In other words, a student who receives an A in a three-hour course would earn twelve quality points for work in that course. It should be noted that students may earn credit through wellness activities, internships, student teaching and similar experiences which generate grades of either S (satisfactory) or U (unsatisfactory). When an S (satisfactory) grade is earned for courses in which credit toward graduation is received, the credit will be counted but there will be no quality points given. The institutional grade average will thus be determined by the total quality points for those courses in which A through F & WF grades were given divided by the number of credit hours in which those grades were given. Students may repeat courses under the institutional average. In the calculation of the institutional average only the last grade earned and credit awarded will count toward the institutional grade-point average.

The following symbols are used in the cases indicated, but they are not included in the determination of the grade-point average.

I

Indicates that a student was doing satisfactory work, but for non-academic reasons beyond the student’s control was unable to meet the full requirements of the course. An I grade must be satisfactorily removed during the next semester of enrollment or by the end of one calendar year if not enrolled, whichever comes first, or the symbol I will be changed to the grade of F.

Note: registering in a subsequent semester for a course in which an I has been received will not remove the incomplete but will result in the grade of F.

W

Indicates that a student was permitted to withdraw from the course without academic penalty. Withdrawals without penalty will not be permitted after the mid-point of the total grading period (including final examination), except in cases where hardship status has been determined by the appropriate school dean and the student is doing passing work, as determined by the student’s instructor. Students withdrawing after mid-term for hardship reasons must file a petition with the dean of the appropriate school.

S

Indicates that credit has been given for completion of degree requirements other than academic course work. This symbol is used for thesis hours, student teaching, clinical practicum, internship, wellness activity courses, academic workshops and proficiency requirements in graduate programs.

U

Indicates unsatisfactory performance in an attempt to complete degree requirements other than academic course work. This symbol is used for thesis hours, student teaching, clinical practicum, internship, wellness activity courses, academic workshops and proficiency requirements in graduate programs.

V

Indicates that a student was given permission to audit. Students may not transfer from audit to credit status or vice versa after the last date to add a course. Students may register on a credit basis at a later time.

K

Indicates that a student was given credit for the course via a credit-by-examination program approved by the faculty, (CLEP, AP, Proficiency, etc.).

IP

Indicates that work is in progress. (Used in thesis, practicums, internships, and learning services.)

NR

Indicates that the instructor did not report the grade for the course. An NR grade must be removed during the next semester of enrollment or by the end of one calendar year if not enrolled, whichever comes first, or the symbol NR will be changed to the grade of F.

Assignment of Incomplete Grades

An incomplete grade may only be assigned if:

  1. the student was doing satisfactory (passing) work at the time of the request, and
  2. the student was unable to meet the full requirements of the course due to non-academic reasons beyond the student's control

The process of assigning an incomplete grade will include the following:

  1. normally the student requests the incomplete grade from the instructor before the completion of the course, and
  2. the student and the instructor complete an incomplete grade agreement form approved by the instructor and the instructor's department chair and file the form with the Office of the Registrar.